HealthyLife Articles

Category: Work Life

Host Productive Meetings

WORK LIFE

Work meetings are an opportunity to collaborate, share information, and strengthen connections. But, a poorly run meeting drains time and energy. Here’s how to make your meetings productive and worthwhile.

Have an agenda

Know exactly what needs to be addressed and put it in writing ahead of time. Try to stay on-topic and work your way through the planned agenda. If someone brings up something off-topic, plan another avenue to address it.

Be on time

Starting and ending as scheduled shows your employees and co-workers you value their time. Don’t wait for late arrivals, and don’t spend time bringing people up to speed if they arrive late. If you embrace a culture of punctuality, people will honor it.

Keep meetings small

Only invite the necessary people. A good general cap is 7-9 people, though your number will depend on your team. Smaller meetings allow everyone to participate and keep only the essential people involved.

Facilitate the discussion

As the meeting leader, it’s up to you to keep the conversation productive and on-task. Refer to the pre-planned agenda as needed to re-focus the discussion. If one person is dominating the talk, it’s OK to politely redirect.

Set clear action-items

A productive meeting should produce clear next steps to address the agenda items. End the session by restating the action items and clarifying who is responsible for each. Everyone should leave knowing what comes next.

Send follow-up details

Put the action items in writing and send them to the team to ensure everyone is on the same page. Be sure to follow up on anything that arose during the meeting. It will be easier for everyone to stay focused if they know you will follow through.

© American Institute for Preventive Medicine

January 23, 2026
Manage Job Stress

Work Life

Job stress causes a worker to feel overly taxed both mentally and physically. It affects both workers and employers.

What Causes Job Stress?

* Too much work to do. Conflicting expectations.

* Lack of support from co-workers and bosses.

* Crowded, noisy, unsafe work conditions. Infrequent rest breaks.

* Rapid changes for which workers are not prepared. Job insecurity.

If not dealt with, job stress can lead to health problems.

Signs & Symptoms of Job Stress

* Hard time concentrating. Headache.

* Sleep problems. Stomach problems.

* Short temper.

* Job dissatisfaction. Low morale.

* Increase in being late for work or not going to work.

Ways to Manage Job Stress

* Schedule your time and tasks to be done. Use a calendar, planner, “TO DO” lists, etc. Rank order tasks. Break tasks down into steps. Check off items that are done.

* Organize your work space to make it easier to find things. Get rid of items and e-mails that you don’t need.

* Ask for help from your boss and co-workers, as needed. Ask your boss for the order in which your job tasks need to be done.

* Take breaks. Get enough sleep.

* Leave work at work. Try not to take work home. If this is not possible, take as little work home as you need to.

* Plan for and take vacations that give you a rest from work.

* Relax as much as you can.

Resources

National Institute for Occupational Safety and Health (NIOSH)

800.CDC.INFO (232.4636)

www.cdc.gov/niosh

Occupational Safety and Health Administration (OSHA)

800.321.OSHA (321.6742)

www.osha.gov

© American Institute for Preventive Medicine

January 23, 2026
How To Handle Criticism

WORK LIFE

No one likes to be criticized. It’s not an enjoyable experience to have your work, speech, or actions critiqued by those around you. However, handled well, criticism can be helpful. If you learn to listen and discern when a critique is valid, you can leverage the discomfort as a tool for growth.

Steps to handle criticism

Listen

Resist the urge to shut down and shield yourself from the uncomfortable feeling of being criticized. Pause and listen to what is being shared.

Don’t make it personal

While sometimes you may experience a personal attack disguised as critique, try to separate yourself from the criticism. You’re not a bad person for having room to improve.

Ask for clarification

Not everyone is skilled at giving constructive criticism. You, as the receiver, may need to ask questions to determine how to improve.

Take time to reflect

Criticism that stings in the moment may be easier to learn from after your initial emotions fade. Take time to digest criticism to see how you can improve.

Follow-up

Make a follow-up plan to ensure you’ve made the necessary changes. This demonstrates your commitment to personal growth.

If necessary, let it go

Criticism shouldn’t hang over your head. Learn what you can and then move on. This is especially important in the face of criticism that is not helpful.

© American Institute for Preventive Medicine

January 23, 2026
Prevent Burnout 2

Work Life

You can get burnout from work or anything that takes more energy than you can give. Burnout is not a one-time event. It builds up over time.

To prevent burnout:

* Reduce long work hours, if you can.

* Delegate tasks at work and at home to lessen your load.

* Take regular 5-10 minute relaxation breaks during the day.

* Do regular physical activity.

* Eat healthy foods at regular times.

* Get enough sleep.

* Plan one or more vacations during the year.

* Don’t work on your vacation.

Discuss, with your family, friends, and coworkers, problems you are having. Talking helps to ease feelings of frustration that feed burnout.

© American Institute for Preventive Medicine

January 23, 2026
Importance Of A Drug-Free Workplace

WORK LIFE

Keeping the workplace drug-free is essential for everyone’s health and safety.

Unhealthy use of any type of drug or substance

These can include:

* Illegal or prescription drugs

* Alcohol

* Tobacco

* Marijuana

Risks with substance abuse

* Dependence or addiction

* Poor decision making

* Damaged relationships

* Declining physical health

Workplace impacts

* Missed days of work

* Higher cost of healthcare

* Legal issues

* Poor productivity

* Safety concerns

Seeking help for substance abuse: If you or someone you know is struggling with substance abuse, seek help. Talk to your doctor about your concerns. Usefindtreatment.govto find treatment options in your area.

© American Institute for Preventive Medicine

January 23, 2026
Prevent Musculoskeletal Disorders

Work Life

Musculoskeletal Disorders (MSDs) affect muscles, tendons, nerves, joints, ligaments, cartilage, and discs in the spine. They do not result from slips, falls, or similar accidents. Common Work-Related Musculoskeletal Disorders (WMSDs) are low back pain, carpal tunnel syndrome, and tendonitis. These are caused by:

* Repeating the same motion. This can result in Repetitive Motion Injuries.

* Awkward or static postures

* Using a great deal of force to do a job

* Vibration

WMSDs can be prevented or reduced using ergonomics. This is the science of fitting the job to the worker.

One way to prevent and deal with WMSDs is to use proper workstation positions.

Other Workstation Proper Positions

* Keep your head upright and your ears, shoulders, and hips in a straight line.

* Keep your work within reach without having to stretch or strain your arms, shoulders, or back. Don’t stretch to reach items on an assembly line. Wait for the items to reach you.

* Change positions or tasks often. This avoids repeated stress on a single body part.

* Use the proper tools for the job. Use tools made to reduce vibration and/or pressure, if needed.

© American Institute for Preventive Medicine

January 23, 2026
Keeping Cool When Work Heats Up

WORK LIFE

Have you ever been in a tense situation at work? Perhaps two people were arguing or someone got angry with you.

Though it’s hard to stay calm in these types of situations, it’s the best thing you can do. If you don’t react strongly, you can help defuse tension and find a helpful resolution.

Focus on a solution

It’s easy to get wrapped up in the problem, not the solution. Ask yourself, “what are we trying to accomplish?” Many workplace arguments start because two people have different ideas about what should be done. But, both people ultimately want to fix the same problem.

Sometimes, an argument can be stopped if both parties remember what they both want: a good outcome. Talk about what you agree upon, and try to build from there.

Take pause

When something stressful is happening, your body immediately wants to respond. You may feel tense and anxious. You may also want to run from the situation or defend yourself. This is a normal “fight-or-flight” response that wants to protect you. But, this isn’t always the best way to react. Here’s how you can stay in control:

* Watch your breathing. Take deep, slow breaths to help calm your body’s natural response to stress. This can help you think more clearly and lower your anxious feelings.

* Think before you speak. It’s okay to pause before answering a question. Also, you can say, “Let me think about that for a moment.” This gives you time to come up with a professional response, rather than an angry one.

* Wait to hit “send.” Read emails out loud to yourself before you send them. Save the draft and wait before you send it if you’re angry. This can help avoid something you will later regret.

© American Institute for Preventive Medicine

January 23, 2026
Prevent Injuries

Work Life

Most workplace injuries can be prevented. What you need to do depends on the job you do and the hazards you are exposed to. Your place of work may have certain standards and safety measures. Some are set by the Occupational Safety and Health Administration (OSHA). Know and follow your workplace’s safety rules. Ask questions if you don’t understand them.

General Safety Tips

* Help prevent slip and falls.

– Keep walk areas free from clutter. Secure telephone and electrical cords to prevent tripping.

– Wear nonskid shoes or footwear with a tread pattern to prevent slips, if needed.

– Keep walking surfaces dry and free of water, grease, etc.

– Use proper lighting. Look where you are going. Don’t carry things that block your vision.

– Don’t lean back in your chair.

– Don’t climb on chairs or boxes. Use a ladder that lets you safely reach items.

* Don’t pile items on stairs or against doors.

* Report injuries and “near misses” of injuries to your supervisor or to security. Follow your company’s rules for this.

Safety for High Risk Occupations

Certain jobs may require workers to:

* Use Material Safety Data Sheets (MSDSs). These tell you how to use chemicals safely. They can be on printed pages and in a computer. Know where this data is. Use the information given.

* Wear protective headgear (e.g., hard hats, hair covers, etc.).

* Wear safety glasses with side shields, goggles, face shields, tinted glasses to reduce glare, etc. Keep eyewear clean and in good condition. Replace it if it is broken or has a defect.

* Wear ear plugs or special ear muffs. These protect hearing from damage.

* Wear steel-toe shoes or boots.

* Protect your lungs from dust, fumes, gases, vapors, etc. If needed, use the right type of mask or respirator for the material you are working with. Not all masks filter all particles or gases. Have your respirator “fit tested” to assure safe use.

© American Institute for Preventive Medicine

January 23, 2026
Own Your Work From Home

WORK LIFE

Are you working from home or considering doing so? While working from home has advantages, it can also be a challenge. Set yourself up for success with these tips.

Talk with your supervisor.

Be sure you know what your supervisor wants you to get done each day. If you don’t know, ask.

Keep in touch with others.

Maintain contact with your peers, colleagues and/or customers. Check in with them often. Don’t allow yourself to “fall of the radar.”

Have a space for work.

A desk or table for your computer and papers is important. Don’t simply use a bed or couch.

© American Institute for Preventive Medicine

January 23, 2026
Proper Position And Support For Computer Users

Work Life

© American Institute for Preventive Medicine

January 23, 2026